Orwell Mencap – Privacy Notice Website Users

Orwell Mencap is committed to being transparent about how it collects and uses personal data and to meeting its data protection obligations and this letter seeks to explain the data we will hold and the purpose.This privacy notice must be read inconjunction with our website terms and conditions which can be found on a separate page.

What information does Orwell Mencap collect?

Visitors to our website

When someone visits www.orwellmencap.co.uk we collect standard internet log information and details of visitor behaviour patterns.  We do this to find out things such as the number of visitors to the various parts of the site.  We collect this information in a way which does not identify anyone and we do not make any attempt to find out the identities of those visiting our website. We will not associate any data gathered from this site with any personally identifying information from any source. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

Use of cookies

We may collect statistical data about our users’ browsing actions and patterns, which does not identify any individual. We may also obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies help us to improve our site and to deliver a better and more personalised service.

They enable us:

to estimate our number of visitors and their patterns of use; and to recognise you when you return to our site.

You have the option to change cookie settings on your computer. The Information Advertising Bureau provide in-depth information about cookies. Their website at www.allaboutcookies.org also tells you how to remove cookies from your browser. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our site.

Search engine

Search queries and results are logged anonymously to help us improve our website and search functionality. No user-specific data is collected by us or any third party.

People who email us

Any email sent to us, including any attachments, may be monitored and used by us for reasons of security and for monitoring compliance with office policy.  Email monitoring or blocking software may also be used. Please be aware that you have a responsibility to make sure that any email you send to us is within the bounds of the law.

Why does Orwell Mencap process personal data?

Orwell Mencap has a legitimate interest in processing any personal data received through the website in order to improve our website and ensure that we provide you with relevant information.

Who has access to data?

Your information may be shared internally, including with the Senior Management Team, if access to the data is necessary to contact you.

Orwell Mencap will not share your data for marketing purposes with other companies and will not transfer your data to countries outside the European Economic Area.

How does Orwell Mencap protect data?

Orwell Mencap takes the security of data seriously has internal policies and controls in place to try to ensure that data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by its employees in the performance of their duties.

For how long does Orwell Mencap keep data?

Any personal data will be retained for 7 years.

Your rights

If you are a data subject, you have a number of rights. You can:

  • access and obtain a copy of your data on request;
  • require Orwell Mencap to change incorrect or incomplete data;
  • require Orwell Mencap to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
  • object to the processing of your data where Orwell Mencap is relying on its legitimate interests as the legal ground for processing.

If you would like to exercise any of these rights, please contact Nick Leonard on 01473 723888 or info@orwellmencap.co.uk.

If you believe that Orwell Mencap has not complied with your data protection rights, you can complain to the Information Commissioner.

Automated decision-making

We do not use this information for decisions based solely on automated decision-making.


Our site may, from time to time, contain links to and from the websites of our partner organisations. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Last updated: September 2021